Policies

Code of Conduct

Guests, Faculty, and Attendees at Fantasy Art Workshop events (hereafter known as Guest) agree to the following conditions to partake in Fantasy Art Workshop’s Illustration Intensive event (hereafter known as Intensive):

  1. No one under the age of 18 is permitted to attend Fantasy Art Workshop events.
  2. Guest may use the workshop facilities for the purposes of activities associated with the Intensive. Fantasy Art Workshop may take such steps as it deems necessary to ensure compliance with such use, including removal of noncompliant Guest from facilities. In such event, Guest agrees to pay the actual costs incurred by Fantasy Art Workshop for removal and/or damages.
  3. Smoking and the use of tobacco or vaping products are prohibited at any Intensive venue, both within buildings and on property grounds.
  4. The use of illegal drugs/substances is prohibited at any Intensive venue, both within buildings and on property grounds. A Guest caught breaking this policy will be immediately removed from the event without refund of any kind.
  5. Weapons are prohibited at any Intensive venue or grounds.
  6. Guest may, at their own risk, use art supplies provided by themselves or by Fantasy Art Workshop. Guest may not use the Intensive venue’s art supplies other than easels, drawing horses, and art tables.
  7. Recording and/or transmitting video of lectures and demos is prohibited. While we love when attendees and guests share their thoughts about the overall experience or briefly talk about something that resonated with them, it’s important that they not give away that which is not theirs to give, namely the content of our speakers’ talks, that being their intellectual property and a part of their livelihood. Your cooperation is appreciated.
  8. Tuition is non-refundable. If a Guest finds after registration that they cannot attend, they may find a replacement at their own expense.
  9. Guests who require auxiliary aids and/or services as provided under the Americans With Disabilities Act are asked to notify Fantasy Art Workshop as early as possible so that organizers may provide an inclusive and enjoyable experience.
  10. Fantasy Art Workshop prides itself on being inclusive, inviting, and encouraging; organizers ask that Guests follow in that spirit as they and their fellows advance in their artistic journey. Guest agrees that they have read and understood the Fantasy Art Workshop Anti-Harassment Policy.

Anti-Harassment Policy

Fantasy Art Workshop (FAW) is dedicated to providing a safe and harassment-free environment on all its forums and for attendees at its events. FAW has a zero-tolerance policy regarding harassment, intimidation, and discrimination. This includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, veteran status, marital/domestic partnership status, citizenship or any other marginalized identity. Harassment includes verbal comments, written comments, creating or displaying images of an extreme sexual, pornographic, or violent nature, or behaviors such as intimidation, unwanted sexual attention, inappropriate physical contact, stalking, and/or sustained disruption of talks or other events.

The FAW Anti-Harassment Policy applies to all situations of harassment, intimidation, or discrimination at FAW programs and activities and is applicable to all FAW events and venues, including but not limited to FAW events and online interactions. Harassment, intimidation, and discrimination at any FAW venue is prohibited.

Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. FAW continues to welcome and appreciate the presentation of controversial ideas and creative artistic expression.

Reporting Procedures

Any person who believes there has been a violation of the FAW Anti-Harassment Policy can report the offense to one or more Safety Team Members who will be available to provide a safe space for members to report an incident. The Safety Team Members for Illustration Intensive will be FAW co-owner Silvia Acevedo and a non-owner Studio Assistant (to be named on-site).

Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or, if the offense occurred online, a reference to the relevant URL(s). FAW will fully investigate all complaints, including those made anonymously, and take whatever action is necessary and appropriate to prevent a recurrence. Please note, however, that FAW will not be able to follow up on an anonymous report with the complainant directly, as FAW will not have contact information for the anonymous complainant. FAW will make every attempt to respond to a named complainant in a timely fashion.

Non-Retaliation

The FAW Anti-Harassment Policy prohibits retaliation against a member of the FAW community for reporting harassment, intimidation, or discrimination or for participating in an investigation relating to any complaint made.

Sanctions

FAW takes all allegations of harassment seriously and may implement any of the following Sanctions on faculty, speakers, and/or staff:

  • warning the party involved that the particular behavior is inappropriate and must cease;
  • immediate removal from the event;
  • denial of access to FAW spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • reporting of the incident to law enforcement.

Sanctions for attendees and/or guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must cease;
  • immediate removal from the event, without refund;
  • denial of access to FAW spaces and venues on a temporary or permanent or basis;
  • reporting of the incident to law enforcement.

Confidentiality

FAW will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality and respect the reputation of all parties. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business or legal reason to know will be so informed. FAW will not hesitate to contact law enforcement should legal action be deemed necessary.

Version 5.0 – 11.2021

COVID-19 Protocols

At Fantasy Art Workshop (FAW), your health and safety are our top priorities. Due to the COVID-19 pandemic and its continued risks, we are implementing the following policies to provide you a healthier space.

COVID Protocols graphic

Anyone attending our workshop must provide proof of being fully vaccinated against COVID-19 or supply proof of a negative COVID-19 test prior to the event.

Please read each question and answer below for more details. By registering for our event, you confirm receipt of this information and acceptance of the policies below.

FREQUENTLY ASKED QUESTIONS

What do you mean by “fully vaccinated?”

The Center for Disease Control and Prevention (CDC) defines people as being fully vaccinated two weeks (14 days) after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or two weeks (14 days) after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

Are the Illustration Intensive organizers and teachers vaccinated?

Yes. FAW co-founders, faculty, guest artists, and guests of honor are fully vaccinated against Covid-19 and some have received vaccine boosters.

What do I as an attendee need to bring to show proof of vaccination?

Proof of vaccination can be a photograph or scan of your completed CDC Covid-19 Vaccination Record Card or WHO-approved vaccine card, provided by the healthcare provider that performed the vaccination. You will also need to show a government-issued ID, such as driver’s license or passport, matching the name on the vaccine documentation.  A clear, legible photo or scan of these two documents should be emailed to us at info@fantasyartworkshop.com after you have registered for the event. Please send them as soon as possible after you register, but absolutely by May 1, 2022.

Which COVID-19 vaccinations will be accepted?

We will accept COVID-19 vaccines authorized for emergency use or approved by the U.S. Food and Drug Administration (FDA), which at present include:

  • Pfizer-BioNTech
  • Moderna
  • Johnson & Johnson’s Janssen

We will also accept any COVID-19 vaccine authorized for emergency use by the World Health Organization (WHO), which include:

  • Oxford-AstraZeneca
  • Sinopharm-BIBP
  • Covaxin

This list is current as of December 7, 2021. However, our vaccination policy may be revised in accordance with federal, state, and local mandates.

I’m not vaccinated. What do I need to bring to prove a negative COVID-19 test?

You will need to show proof of a negative antigen or PCR Covid-19 test to attend our event. Antigen Covid-19 tests must be taken within 24 hours of event start time, and PCR Covid-19 tests must be taken within 72 hours of the start of the event. The test must be administered by a medical provider. We will not accept at-home or self-administered tests.

If you receive positive results for the presence of Covid-19, you will not be allowed to attend our event and will not be refunded your registration fee. The results of your Covid-19 test should be emailed to us at info@fantasyartworkshop.com prior to attending our event.

FAW will not be administering Covid-19 testing on site nor can we assist you in locating testing sites as we will be fully involved in running the Illustration Intensive.

Do I need to wear a face covering?

Yes. We require all attendees, special guests, and faculty to wear face coverings/masks with full nose and mouth coverage within all FAW venues, regardless of vaccination status, in keeping with CDC recommendations. We ask that you bring multiples of your personal, well-fitting masks, but we will also provide disposable masks for those who may need them. All attendees, guests, and faculty are expected to comply with FAW’s health and safety precautions.

What if I can’t wear a face covering?

If you can’t wear a mask due to disability and to request an accommodation for accessibility, please contact us at info@fantasyartworkshop.com.

What measures are being taken to clean and disinfect work areas?

Beyond the increased cleaning regimens implemented by the venue itself, we at Fantasy Art Workshop will close access to our space from 9pm to 8am to allow time for extra cleaning and sanitizing. We will also provide hand-sanitizing stations throughout our space.

Are you requiring social distancing at the event?

We encourage social distancing within the limited space of the venue’s learning spaces, art rooms, lecture foyers, and common areas. However, understand that the event is happening inside classrooms within an enclosed building, that is to say, not outdoors. Please take this into consideration when registering for our event.

How safe is it to attend events during the COVID-19 pandemic?

Be advised that the risk of exposure to COVID-19 or other illness exists in any event or public space, including the Illustration Intensive. The health risks of COVID-19 include short-term flu-like illness, long-term damage to vital organs, disability, and even death. Therefore, by registering for our event, you acknowledge and accept this risk. By attending our event, you further confirm:

  • You do not have COVID-19 and are not currently experiencing any COVID-19 symptoms as identified by the CDC;
  • You have not been in contact with someone suspected of having or confirmed to have COVID-19 without completing a 14-day quarantine;
  • You are not under quarantine orders;
  • You will wear a snug mask, covering your nose, mouse, and sides of your face without gaps, slits, or openings. Masks may be homemade or manufactured. You must wear a mask at all times unless you are actively eating or drinking.
  • You will notify organizers if you experience any changes in your health and/or COVID-19 status while attending the workshop, in which case organizers will make efforts to deliver your belongings to your quarantine location.
  • You have read the CDC’s latest How to Protect Yourself & Others for best health practices.
  • You will abide by CDC guidance and FAW safety efforts in good faith and for the betterment of all those attending the event. Refusal to comply with FAW health and safety measures and/or combativeness of any kind is grounds for ejection from the event without refund.

If the event is canceled due to COVID-19, will I get my money back?

Should the State of Wisconsin or the City of Milwaukee mandate that there be no gatherings due to COVID-19 and FAW thus cancels the Illustration Intensive for this reason, we will refund your registration fee. PLEASE NOTE, however, that it is up to you to cancel any other obligations you may have incurred in planning your attendance, for example, hotel reservations. FAW is not responsible for any other charges you may have incurred in planning to attend the Illustration Intensive.

Version 1.0 – 12.2021